Easy way to learn about Microsoft Access

Easy way to learn about Microsoft Access

What is Microsoft Access

Microsoft Access is an office product that helps you store information for reference, reporting, analysis. It is allows to create a relational database that has table of data evaluating the data in large amounts of information, and manage related data to Excel or other spreadsheet applications. Microsoft Access can be imported directly to data stored in other applications and database.It is a database management system that combines the relational Microsoft database engine with a graphical engine with a graphical user interface and software development tools.It is designed for the scale to support more data and users by linking to using a back-end database like Microsoft SQL server, with the latter design the amount of data and users can scale to enterprise level solution.

Microsoft Access code text is bundled as part of the Microsoft Office suite, It is only available on the PC version. It has classical information system which is known as a desktop database system because its functions are planned to be run from a single computer across a network.However, Microsoft Access also includes a web solution for building custom web apps which are integrated with SQL server.

How to use Microsoft Access

Microsoft Access is a database creation tool that allows you to easily manage and edit a data in your database.This is a very visual program and suitable for anything like as from small project to large businesses. You can easily work on data entry, as you do not need to work with tables and spreadsheets.

  • Create a new database:-Go to the file tab and select New for creating a new document then you can choose to create the new blank database and pick from a variety type of templates.A blank database is a standard Access database and is good for local use. Creating a blank database will create one table as well.Web databases are designed to be compatible with Access’s web publishing tools. And creating a blank database will create one table.Templates are default available in Access database designed for a wide range of uses.you can pick a template in the database if you don’t want to spend a long time putting the database structure.
  • Add data to the database :-Determine the best structure for adding data to the database,If you are creating a blank database you will think about the best way to organize your data and add the structure.there are following ways that you can interact with your data in Access such as tables, forms, Reports, and Queries.The table can compare to a spreadsheet in Excel that can help to organize data in row and column.Forms are the way that data is added your database and reports are summarize and display data in your database.
  • Setting table relationship: –You may know about how keys work in Microsoft Access so firstly setting the table relationships.Each table will have one primary key that is unique for each entry. By default, Access creates an ID column that increases in number for each entry. Click the Relationships button in the Relationships section. It will open a new window with the table in the database but each field should be listed underneath its table name
  • Making Queries:-understand the role of queries in the database, Queries are an action that you can quickly view, add and edit the data in your database. If you want to create a basic select query so use the Query Wizard and create a basic select query in database.you can use the step to narrow down your select query and display information you want then click the create tab and select query. The show table will open to choose your table, you can double-click the table that you want to execute the query on then click close.

How to install Microsoft Access

  • Verify your system meets the basic requirement for Access because you will need at least 500MHz or processor with 256MB Ram at least 3GB of the free hard disk for Microsoft Access database engine.
  • Before installing the Access ensure that your operating system should be up to date and you will need Windows XP SP3 to run Access in your computer.Before installing access to apply all security updates and fixes to your system.
  • Now insert the Office CD into your CD-ROM drive, the installation process will start automatically and asks you to wait few minutes while the system prepares the installation wizard.
  • Enter your product key and accept the term and conditions of the license agreement.
  • If you want to install the entire office suite or using an Access only CD so you can choose to install now on the next display.and you can customize your installation using button Customized instead.
  • The last step of the process, when the installation completes you may be prompted to restart your computer Go head and do so.

Issue with Microsoft Access Installation

  • when you try to installed Access you get some run time error, solution for Access error you can contact Microsoft Access help or Microsoft Customer service.
  • Microsoft Access Error 3112:Record(s) cannot be read :no read permission on “MSysAccessObject”, you can not unable to read the records.
  • Microsoft Access Error 3800: ID is not an index in this table, you can not find the index on the table.
  • Microsoft Access Error 2239: The database:\file\db’ needs to be repaired. The database is required to be repaired or it’s not a Database file.
  • Microsoft Access Error 3011: The Microsoft Jet database engine could not find the object “My objects” Microsoft Jet Database engine is unable to find the object.
  • Microsoft Access Error 3049: Unrecognized database format D\file\2\db ,Cannot recognize Database Format.
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